Pareto Securities is an independent full-service investment bank with a leading position in the Nordic capital markets and a strong international presence within numerous industries. Headquartered in Oslo, Norway, the company has more than 450 employees across the Nordic countries, United Kingdom, Germany, Switzerland, USA, Singapore, and Australia.

As our Office Manager, you will be responsible for overseeing and coordinating the daily operations of our office environment. In August 2025, we will move into new offices on the 34^th floor at ONE Frankfurt. Your role will be important in ensuring a smooth and efficient workflow, fostering a positive work atmosphere, and supporting the needs of our employees. You will handle various administrative tasks, manage facilities and resources, and contribute to the overall success of our organisation. Furthermore, the role will require international collaboration with colleagues from our offices globally. We want quality in every part of our business, and the right candidate will be important for our continuous development and fast-growing business in Frankfurt.

Responsibilities:

• Oversee the maintenance and organisation of the office space, including managing office supplies and equipment, meeting rooms, social area etc.
• Manage employee onboarding and offboarding processes, maintain personnel records and other HR-related tasks.
• Coordinate with vendors, suppliers, and service providers and monitor service levels to ensure quality and cost-effective delivery.
• Organise and coordinate company events and other special occasions. That also includes collaboration with the Group Corporate Access function.
• Identify opportunities for process improvement and implement streamlined workflows to enhance office efficiency and productivity.

Qualifications:

• 1-2 years’ experience as an Office Coordinator/-Manager or in a similar administrative role.
• Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills in both German and English, with the ability to interact effectively with individuals at all levels of the organisation.
• Proficient in using MS Office, including Word, Excel, PowerPoint, and Outlook.
• Attention to detail and problem-solving abilities to ensure accurate and efficient completion of tasks.
• Proactive mindset with a willingness to take initiative and drive improvements.

What we offer:

• High degree of personal responsibility
• A flat and dynamic organisation with excellent opportunities for personal development
• International and a fast-paced work environment
• Competitive terms of employment

The application deadline is the 23^rd of March. Applicants may be invited to interviews continuously, and the position might be filled before the end of the application deadline.